Our Benefactor Pirate, Scott Botelho shall now be known as Pirate Stronghold! Who will second Pirate Stronghold?

This was held at Captain Proper Roger and Cut Throat Kathys Home in Beach Haven Palm Coast. Thank you Captain Roger and Cut Throat Kathy for opening your home to us. I would like to first apologize to the Krewe for how late I am in posting the minutes. The meeting was called to order by Capt’ Roger on Saturday December 2, 2023 at 6:00 pm. Tortuga (Lisa ) - Quartermaster. Brian has asked about his sister Connie Stewart becoming a benefactor. Connie donates $100 a month and her company Chubb matches her donation monthly. There were other members who suggested Connie and the company becoming corporate or Honorary members. Chubb prefers not to be recognized. The path of Honorary member is the better path fo Connie. She told Brian she decided to do this because she loves our Krewe and the things we do for the community. There was a conversation on the forum to be put to vote about the swabbie coordinator and the Keeper of records to become officers. This has been suggested due to the level of responsibility and the work load beginning year round not short term. It was also brought up about the advocate coordinator becoming an officer by Cathy Greene. Our present coordinator Phyllis doesn’t want to be an officer. Captain said when Phylis decides not be the coordinator we can revisit this suggestion. Please vote when our votes come out this is how our round table works. Your voice and vote is how our round table decides what we do in our Krewe. Captain Roger said no report from Polly on our finances. Mad Magnolia (Sarah McLevy) we are waiting on the final numbers and check from the Elks Lodge for All Hallows’ Eve. There was a discussion on the fee Eventbrite charges. Capt’ said that fee is included in the cost of the ticket paid by the person donating to come to the event. Tortuga took a quick survey at the event most liked the venue. Mad Magnolia has secured the date at the Elks Lodge for next year with the Lodge and the band Soulfire. There has been a suggestion on changing the date for All Hollows Eve due to other parties that we are competing with in our community. Mad Magnolia is checking on the possibility of changing the date to perhaps the weekend before. Captain said makes sure there are no other events on that date within the accord. Madame Executioner (Cathy Greene). Has been busy procuring corporate sponsors for the Krewe. Advent Health is now a 501c3, we can partner with now in Flagler County to help our recipients. Roadie’s is among one of our amazing sponsors. We need to make sure to let people know about our sponsors and the support they give our Krewe recipients. Boss Ladies is a group of women leaders in our community. They select a charity to donate to for an all ladies cruise they are doing. We have been chosen as their charity for this adventure. Not many rooms have been sold so they have opened it up to couples. Twenty-five dollars per room reserved will be given to the charity. In the past this has added up to a thousand dollars. If you are interested please reach out to Cathy Greene to see if still available. Our Master of Arms - The Nipple Pirate (Wade Zaggy) obtained a sponsor, Jeff Camarda. Thank you Wade! Master of Arms discussed the wearing of arm bands in Public and special events. The recent Blackbeard Ball we had a failure of visible arm bands. There was a question if at a ball in ball gowns does an arm band need to be worn? Captain Roger said if you are identifying at said ball as a pirate then yes, arm bands are required. Wade will put out reminders on the forum for arms band to be worn. Captain Proper Roger as a reminder for the krewe said, we are a democratic krewe. Our officers do not run the krewe. We discuss business on the forum and make decisions via votes. Every member with access to the forum please speak up. If you are new (swabbie) unsure about voicing a concern or opinion, reach out to the swabbie coordinator, Bad Axe ( Brian Dennis) to run by him. Rules for forum - Absolutely NO PERSONAL ATTACKS ON OTHER MEMBERS. If you don’t like a suggestion or comment state your reason(s) and give a solution. Let’s keep it professional. Captain Proper Roger - May 15 2024 I will be 70 years old. At this time I will be standing down at Captain of the Krewe of the 13. We will be starting an approx six month transition towards May 15th. Our first vote will be the Captain elect position. If an officer position becomes vacant due to the Captain elect vote that will become our next vote. If you would to put your name in for the vote for Captain please do so. This will not be a quick transition but will take six months to fully transition. After the Captain elect has been filled and you would like to put your name in for other positions up for vote please do so. The unknown at this time Captain elect will start a new two year term at the time of election. Krewe make sure your voices are heard for all of our votes this is your duty and right to as a member of our krewe. All of the officers could turn over new terms at one time. We are going to stagger the officers votes so not all are vacated at one time. Earl asked if Captain and Kathy will be leaving the krewe in May, they said no Captain is just stepping down. Bad Axe (Brian) introduced two new swabbies, Conrad and Sally. The Krewe store is available we have one time and recurring donations donations able to be taken at this time. The goal for dues to be paid through this venue should be operational by January. Store items for sale on the site is being discussed at this time. We need to decide on how much and what inventory will be held. Diane Manning a recent recipient was in attendance. She shared how our krewe has helped her and what it has meant to her and her family. Meeting adjourned at 6:36pm.

Krewe Members in attendance (I am sorry if I missed any one) Captain Proper Roger Cut Throat Kathy Wade Zaggy Hope Zaggy Laura Dodson Polly Roberts Lisa Copallia Larry Gibbons Lorre Beck Sarah Fall Erin Flannigan Sarah McLevy Lisa Merwin Brian Dennis Tracey Dennis Scott Botelho Debbie Vangemert Henry Vangemert Lori Romano Captain Proper Roger Called the meeting to order at 6:10pm. Meeting adjorned at 6:45pm apx. Financial status Polly Roberts- Purser As of August we have $37,000 available funds to help the community. By next year Wix will be opperational to accept all dues. Side note Erin said that she normally puts Krewe of the 13 for her Charity the month of her birthday on facebook. It would not allow her to, Capt. said our IRS documentation has a number that should fix that on facebook. Reguest for help - None at this time. As a krewe each one of us can also keep an ear out for anyone who may need assistance to present to the krewe as long as we are not personally involved. AHE Event Status- Sarah (Mad Magnolia). At present 72 tickets have been obtained Several members have been posting to our Krewe and personal facebook accounts about the event and raffle weekly. Lets keep this up! Lori Ramano ask for paper tickets for donations from friends for AHE Brian can print more if needed We need table sponsors and Silent Auction items. Lets all get out there to do our part for our fall event. Sarah F said she may have a table sponsor This year we are at a new venue the Elks Lodge on Anastasia Island Our event will be catered by Neds Southern Kitchen and they are sponsoring a table at AHE We will be having a heavy meal this year featuring Baked Ziti, Chicken, Chorizo rice and salad. We only have 17 auction items to date. We need more sooner rather than later. Krewe be sure to get your tickets for AHE This Sunday a local jeep club is having an event at the Elks Lodge. A few of us who have jeeps will be taking turns in Krewe of the 13 booth. This will bring awareness to our cause and AHE event that will be happening at the venue. Transfer of day-to-day responsibilities go to our QuarterMaster -Lisa Merwin (Tortoqua) This includes routine questions Huge issuses to Capt Roger By laws issues -Master of Arms -Wade Zaggy Social Committe Report- Laura upcoming events Rhoadies dinner has been canceled October 7th Down Syndrome walk in Palm Coast 10am - 12 pm. We need to have some Krewe members at this event. October 13th 6:30 Mojo's behind Ann O'Mallys for dinner then walk to O'Mallys. Please let us know if you are attending for seating purposes. October 28th ALL HALLOWS EVE. All HANDS ON DECK that evening. November 4 ALS Walk Downtown St. Agustine December 2 Meeting/Social/Christmas - Captian Proper Roger and Cut Throat Kathy's Home Accord Calendar See Accord Calendar for other krewes events November 18 Black Beards Ball - We have no opinions on matters of other Krewe issues nor do we comment.

Krewe of the 13 Krewe Meeting 2023 Live Meeting and Social, June 17, 2023 Called to order at 5:20pm and adjourned at 6:43pm Attendees: Meeting Minutes: Thank you Jill Pacetti for hosting and the swabbies for their contributions to the social. Introduction of new Swabbies - Captain Joe Jameson joined us toward the end of the meeting.  This was Joe’s first interaction with the Krewe. Welcome Joe! Financial Status - Polly Roberts - Purser Polly shared the financial statement current through May 2023. Polly explained that our previous accounting method did not distinguish between the various forms of income or expenditures, making it difficult to sort out donations from dues, for example.  She is working to sort through some of that, but going forward she will itemize all income and expenses into appropriate buckets. We currently have approx. $42,000 available for those in need, with an additional cash reserve of $10,000, Captain explained that $10,000 reserve is not a hard number in that we could decide to dip into that reserve for someone in need if we felt it was necessary. Fund Raising - Cathy Greene - First Mate We currently have three (3) corporate members. The corporate members receive invoices for the contribution as a corporate member of The Krewe of the 13.  Roadies will be having a Pirate day in September with 10% of sales coming to Krewe of the 13 to further our work with helping our communities. Cathy will let us know when that date once it’s confirmed, in hopes we can support the day as well at Roadies. Boss Lady Charities has picked us the next charity they will be giving to after the fundraiser of the all lady’s cruise. Kathy said she was the told the cruise is fully book for their event. Anyone in our krewe can start the conversation to bring a corporate sponsors on board. Tell them who we are, what we do and how we positively affect our community an individual and families. After the initial conversation Cathy will need their name, company name, email and phone number to discuss their level of support in helping our communities. Cathy could use some help with showing up at the corporate sponsors events to cut ribbons in the St. Johns area. Please contact Cathy Green if you are available. The role of Krewe advocates - Phyllis Vandorder- Core Member The krewe members who has done our vetting of possible recipients of charitable funds, has left the krewe. We as krewe members need to fill this void by acting as advocates for the individual or families, who are requesting help. Thank you Phyllis for taking on the role as the coordinator for the advocates Bonnie spoke about her experience as a recent advocate with the amount of work happening behind the scenes. Talking with applicant, leasing agent, utilities and so on. Presenting discussion on the forum to the krewe Proposing a motion to the krewe to have it brought to the krewe. Important to know we can not give advice. We only ask questions that will give us a full picture of what is happening. How can each of us help? There are several ways:  volunteer as an advocate, participate in the forum discussions, and ask questions on the forum. We are a round table, decisions are made not by one but by all of us. We need to hear your voice on the forum and by your votes Current request for assistance - Laura Dodson- Core member Leah Tumminelli to pay $4,049.49 in back and current rent and utilities She was a victim on Domestic Violence, the person is no longer residing in the place of residence The person was in control of their living expenses and had not been paying unbeknown to Leah. Laura has been in contact with the leasing agent to delay her being evicted until this motion is voted on. The vote was presented Sunday June 18th and will close Monday June 19th at midnight. AHE Event status - Sarah (Mad Magnolia) McLevy Last year we raised $15,000. This year our goal is to raise $25,000 This year our event will be at the Elks Lodge A1A Anastasia Island on October 28th. We will be saving 40% alone on the venue. We can have 300 people in attendance The liquor license falls under the Elks, not us A Elks member must pour and hand non members their drinks. We are able to uncharge for the drink tickets and get the difference back from what they charge for drinks. Tickets will be $50 per ticket and beginning selling in July. We need each Krewe member to contribute to the silent auction. All hands on deck the day of event Brian Dennis lead the way to a shotgun raffle that is being ran in conjunction with AHE. Tickets for the raffle will start as soon as all details are worked out on the donation avenue for the tickets. It will be a choice of a mans or females shotgun $50 donation per ticket, 4 for $150, or 6 for $200.    The winning ticket and First Alternate will be selected at AHE. The persons whose ticket was selected must be able to pass a Background Check to legally obtain a gun. If not the person holding the alternate ticket selected will be contacted. This will be open to all in the state of Florida as well as other states. It can only be claimed by the person indicated on the ticket.  It can be calmed in person at the gun shop or shipped to an FFL of their choosing where the person must present the photo id and pass the background check to pick it up. Swabbie Status - Brian Dennis We have one new swabbie at this time Joe Jameson Currently we have seven swabbies eligible for a vote to be Core members in July.  Two Benefactor Swabbies will automatically roll into full Benefactors. Social Committee report - Cathy Greene (Madam Executioner) Next Social will be Saturday July 8 Crescent Beach - Not Garbed We will be driving on the beach. We have several members that have 4x4’s to assist with transportation and there is parking near by for shuttling to the beach by our 4x4 members. More details to follow August 13th social will be at Ann O’Malleys - Garbed Garb/Behavior in public - Wade Zaggy Our Garb is from the Golden Age of Piracy 17th Century. When dressed in Garb you must have the Krewe arm band on at all times A reasonable attempt must be made when selecting clothes, weapons and accessories If you thinking what you should be wearing then you are on the right track. Weapons Must be piece tied at all times, when in public. Transfer of responsibilities for website, roster etc - Captain Proper Roger Website and Facebook - Tracey Dennis (Salty Britches) Salty Britches/ Teflon has delegated the website to Brian Dennis the techie of the family. Krewe Roster - Quartermaster - It is not publicly posted. You can message any member through our forum. If you are using the app Wix use your same credentials as you would to access from your computer. Any other business Kathy Allen - Winter White Ball Working with the Royal Family We do not put any money out for this from the Krewe. Our name will only be on posters and tickets. We will be voting for this in the near future. We can partner with the Royal Family because they are a 501c3 charity as well. We will be getting a donation for our charities from the Winter White Ball. Tickets will not be available at the door day of the event. Lisa Merwin - Quartermaster What is our break down of monies ie; Casino Night, All Hallows Eve, Contributions, Sponsors and dues? Roger said talk to Polly for the exact breakouts Kathy Allen said to give Polly to follow that up when requesting this information, it is time consuming to collect the information.

Text in standard font is from the agenda, text in italics is the notes from the meeting Krewe of the 13 Krewe Meeting Agenda And Minutes 4th April 2023 Welcome: Introduction of first-time attendees. Roll call 5:30pm: 26 Krewe members in attendance. Officers election: Quartermaster - Lisa Speaks for the Captain in all matters First Mate - Cathy Coordination of Fund Raising Purser - Polly Transition in progress Scribe - Tracey Notes/Website / Social Media / Ballots Master-at-Arms - Wade Bylaw compliance Officers will be taking an active roll in taking the Krewe to the next level. Krewe Meetings: Will be held once per quarter Video and minutes of discussions will be posted on the forum. Votes will be taken after members who are not present at the meeting have time to state their opinion on the forum. Prior there was limited discuss on forum. We need to have discussion on the forum from all the Krewe, each voice matters. That being said if it is not voiced on the forum it isn’t part of the round table. Future meetings will have officers and committee reports. Wade -Asked what type of report will we give? Captain - How things have gone at events and so on. Krewe Accounts: Purser will publish end of year 2022 accounts as soon as possible. Quarterly accounts will be published in the future. Focus on the state of the charity fund. At this time, we do not have funds for any assistance requests. Through our past fundraisers, we have helped numerous families and individuals. A reminder the requests we receive, we need to be able to help in a significant way. The credit we receive aides in our Krewe’s mission of getting the word out that we are here to help families and individuals in a dire need through no fault of their own. How we do this is through the news outlets and such. (Ukraine families) All request come in to the Captain. The Captain will look to make sure the request has no obvious black holes; such as I have quit my job and I need money to move to California. Reminder - Motion is required for any expenditure of Krewe funds. Casino Night Update: Cathy Green We need to sell 101 tickets by March 11, and another 100 prior to the event. Challenge by Captain Roger - If we raise more than $25,000 on this Casino Night, Captain Proper Roger will get a Krewe of the 13 tattoo. Krewe wants proof of tattoo. Need round table sponsors. $500 each. Patt - Publix Corporate sponsor $5000 hope. Booze bull 50 bottles = $1000 Cathy Greene will get a Krewe tattoo if we raise $2000 on the booze pull. We will have servers this year. We need volunteers for event! One of the complaints from last year is people had a hard time getting to the tables to play. Possible solutions discussed are below: Reduced rate offer re-buy DJ needs to pull people to the dance floor away from tables. Give fun money as a option auction item 500-1000 from DJ tickets (This was done last year) Don’t do servers because people won’t leave the tables. Casino has two options. Don’t give free money. Arthur Murray never answered Cathy’s calls. We need at least 2 Table sponsors at $500 each. We need Sponsors - Cathy has business cards. If we can get Cathy Greene names & numbers, she can secure theses sponsor. Building up sponsors helps us reach and make a difference in more peoples lives. Upcoming motions: Motion to create Corporate Members Would like to make a motion to add the designation of Corporate Member to the Member list. The purpose of Corporate Member is to create synergies between companies and the Krewe of the 13 in the support of helping others in a time of dire need. These partnerships will provide companies an opportunity to give back to the communities they live and work in by supporting the Krewe with financial support allowing us to continue t o fulfill our mission. Key benefits are: Provides predictable and sustainable financial support for the Krewe’s charity work. Provides heightened visibility to other potential sponsors. Validates the legitimacy of the Krewe as not just another pirate crew but a viable non-profit organization within our community. Gives the Corporate Member view only access to the forum to see how the monies are collected and allocated. Sees and can participate in ongoing Krewe activities. Allows the Treasurer to Invoice the Corporate Member each year similar to how Core and Benefactors are invoiced; this creates the partnership that keeps the Member engaged. Nancy said this is a great plan. Motion to approve a budget of the Social Committee Would like to make a motion for the Social Committee be given a budget o f $1,000 a year. Benefits of the budget are: As activities are planned with an associated cost, this will allow the Social Committee to pay deposits until funds are received from the Krewe members attending. This will prevent a Social Committee member from having to pay the deposit with their own funds and wait for the Krewe member to pay for the activity. Plus if there is a short fall in number of attendees, there will be funds. To cover the shortage, which the Committee anticipates would be minimal. Monies paid up front. $1000 - advance toward Krewe social, and money comes back to the Krewe once social attendees pay their share. Gives the Social Committee, with the Captain’s approval, to host an event without members having to pay. It’s a way to reward the Krewe for all their hard work on fundraisers, etc. Budget could be used to pay for an event, purchase food for a social, buy a t-shirt, etc. At no time will the expenses exceed the budget. (Note, subject to a caveat that the Krewe dues must cover 100% of overhead.) This needs to be visible to our sponsors that, 100% goes to help families in need. We need that statement above for our sponsors so It is understood that their contribution does not go towards our overhead but 100% towards our charity. Motion to have a standing approval to sponsor two fundraisers events - Casino Night and All Hallow’s Eve without having to receive approval prior to spending funds to put on the event. As the project managers begin to plan for their events, monies will need to be paid for deposits for venues, food, decorations, etc. At no time will the monies paid prior to the event exceed $5,000, which has bee approved in the past. This motion reduces the redundancy of having to get approval every year. Any other business Parade March 11 - Orange St. by the playground area. Easter Parade April 8 - TBD on meeting area MBB walking with us. Requests for assistance are now appointed a volunteer/Advocate from the Krewe River Pirate experience as a recent advocate- great having communication. I Saw how thankful she was when I told her we could help. Face of Krewe, Great impression. Thanks to Mark Bailey for this referral. Continue Advocate program None starters nothing happens. (Noted above) Request are put on the Forum it is up to us to speak up before it is put to a vote. Every voice needs to be heard on the forum. Phyllis educator for Advocates- She will make sure all advocates are on the same page when meeting with individuals/families. Terie - Advocate will follow up with families. Yes, if possible. If not Lisa C. will assist with this. It Lisa C doesn’t see it new under the ones we have helped on the forum. She will follow up. Motion to calcify x dollars for events We have two events this means all hands on deck! Must work, it’s expected of all! Other Business: Advent Health Flagler Chamber meeting there was a man who will help to forward to Advent. They will partner help pay for those request in Flagler County. Trying for Flagler Health as a partner as well. They could help with some of the co-pays and such. 501 C3 Cannot partner with For profit organizations . We can partner with another charity Cannot take a strings attached donation, such as I will give you this donation if you earmark it for this request you will receive. Request for any fund money must be put to a motion on the forum, then a vote. Cathy Greene - Budget for Chamber motion Balance Chamber for is a separate motion Next meet scribe will take a video to accompany notes for members not in attendance. Adjourn 6:14 pm