Forum Posts

tsackmaster
Core Member
Nov 07, 2021
In Fall Fundraiser 2021
Our 1st Annual All Hallows’ Eve Charity Bash was more successful that we could have imagined. It was due to the overwhelming support we received from our community. To the over 80 businesses and individuals that donated money, goods, or services to help sponsor the event and provide Silent Auction items, and over 220 people that attended our event, we say “THANK YOU”! Everyone came out to have a good time and ready to party. The costumes were outstanding, the band kept the dance floor full all night long, and the food was delicious. At the end of the evening, we made over $20,000 to help families in our community! Thanks to all of you! We owe a special thank you to our professional photographer, Gary LeVeille. He spent the night with us taking great pictures of everyone. You can view all the pictures at his web site: http://www.gleveilleimages.photography/AllHallowsEve. You can download the pictures for free, using Krewe13 as the password to enable downloads. If you should ever have the need to use a professional photographer, Gary is the one to contact: gleveille2003@gmail.com. Thank you Gary! We have already begun planning the events for next year, so keep an eye on our website https://www.kreweofthe13.org/ or Facebook https://www.facebook.com/krewe13 to get the details of them, as well as see how we help families in our community! Krewe of the 13
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tsackmaster
Core Member
Nov 05, 2021
In Fall Fundraiser 2021
The committee met tonight to review all areas we can run more effectively and efficiently. Attached is the summary of our discussion. Please feel free to add any additional comments you have as to how we can make this, and any future event even better.
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tsackmaster
Core Member
Nov 01, 2021
In Fall Fundraiser 2021
I think to say “everyone had a blast” is an understatement! The facility was great, decorations outstanding, food delicious, and the band was so good people literally danced All Night Long! We had 222 people attend, some from as far away as Destin and Miami. I talked with one of the Judges wife on Sunday, and I asked her if she had a good time, she said “it was the best party she has ever been to as an adult”. We had a few people come up to us to ask how they can join our group, as they like what we do and want to help! The costumes people wore were outstanding! Mary and Cleon took the grand prize of $500 for the Overall Winner, and graciously donated it back to the Krewe! Mary, you look great and the makeup is fantastic! Cleon, I really didn’t notice anything different except the black gloves and jacket….very nice. Professional photographer, Gary LeVeille was there for free and took great pictures. Once he has them all posted, I will share with everyone, including all that attended, how to access them. Great picture of our Winners, Mary and Cleon! I want to thank the members of this committee (Tammy, Erin, Sarah, Alaska Jill, Earl, Terie H, Teri S (you can now call her Tempest Teri after this, Wade, Jamie, Cleon, Laura) and the others that pitched in with bar duties (including Kelli/Mike with the bar guidance, ordering booze, and use of the Square) and silent auction helpers! We had several krewe members donate money/goods and silent auction items as well, so BIG THANK YOU to all who helped in some way. As for the numbers, still collecting money for several silent auction items (numerous winning bidders left without paying nor picking up their basket) Tempest Teri is contacting them and delivered some on Sunday and the rest week, thus the numbers in the spreadsheet below are not final, but very close. I think we are going to come in between $20,000 - $21,000 in profit! With that said, several committee members have already been discussing areas we can improve our effectiveness/efficiencies, as well as how to make the overall event even better! We will have a committee meeting on Thursday to debrief and discuss Lessons Learned, and will share that with the Krewe later. If you have any suggestions in how we can do better, either comment here or send me a note at tom@kreweofthe13.org! P.S. If anyone wants to do this again next year, I suggest a motion be raised so we can reserve the facility and band ASAP. The following are the Final numbers, as we just got the last check for the silent auctions..thanks Tempest Teri for all the efforts at getting the baskets and collecting the money from about 1 dozen people the left without picking up and paying for their basket they were high bidders on.
2021 All Hallows’ Eve Charity Bash Summary content media
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tsackmaster
Core Member
Oct 07, 2021
In Fall Fundraiser 2021
If you have received any donations or Silent Auction Items, please work wit’s Teri Sackmaster 904-347-5241 or Jill Robinson 907-209-8183(AKA Alaska Jill) asap to arrange a date/time to get them from you. We need to package them for display, create bid sheets, place business logo or individual names on our poster, and mail the donor a thank you note and receipt. We need to collect this by Oct 17 if at all possible.
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tsackmaster
Core Member
Oct 01, 2021
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tsackmaster
Core Member
Sep 30, 2021
In Fall Fundraiser 2021
If you have, or will have any items to be used in the Silent Auction, please get them to Tom or Teri Sackmaster by Oct 15 if possible. You can reach us at Teri at 904-347-5074 or Tom at 904-347-5241.
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tsackmaster
Core Member
Sep 29, 2021
In Fall Fundraiser 2021
We have had many more people sign up, which is GREAT!!! We still need a few more. Specifically 2 bar backs, 3 people to collect money/sell tickets, an Emcee - Roger? Tammy? Tom? Shawn? We have a good group of fine ladies doing the Flash Mob dance to Thriller. How about a few men to join in? It’s only 10 steps! If you can help in any of these positions, please send a note to tsackmaster@comcast.net.
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tsackmaster
Core Member
Sep 26, 2021
In Fall Fundraiser 2021
We are just 1 month away from our next fundraiser on Oct 30 at the Fountain of Youth! We only have 70 tickets sold thus far, so please let your friends, work colleagues and family know about our event. We had a great committee meeting on Sept 19 where we finalized many of our tasks and got a great donation from Laura for our Raffle prize…$300. We had a great update at the social on Sept 25 at Nancy’s house where we shared the progress of the committee as well as got great input from the Krewe and some donations! Thank you Michael and Kelli for the Grand Prize for the Overall winner of the Costume Contest….$500!!!! This document lists the people that already volunteered as well as highlight in RED where we need some more help. We are trying to have people work a time slot, so ALL of us can enjoy the evening. We have about 11 more time slots to be filled. Please send Tom at note to volunteer at tsackmaster@comcast.net. Lisa please share this with the Swabbies and potentials, as I know of 2 potentials offering to help (Lisa C and Shannon(Shannon said she can sell 50/50 and Raffle tickets like crazy)! This next document shows what businesses we have called on, those that have donated, as well as those we are still waiting on a decision. If you see a business that shows we have called on them recently, please do not call on them again, as we don’t want to waste your time or theirs. All marketing materials for the Krewe have been posted on the forum already, but if you need any copies, please contact tsackmaster@comcast.net. If you get a donation, please complete the donation form below (for each business you called on), take a picture of it and send it to Tom at 904-347-5241. This is key, as we use it to complete of spreadsheet above, so we know who has been called on. Additionally we use it for the Silent Auction Bid Sheet, and most importantly, the contact information is used to send them a Thank You note and receipt for their donation! Lastly, to keep you informed to all the plans, attached is our project plan. The High Level project plan tab, and the Budget tab are very informative. One is in a PDF the other is in Excel format.
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tsackmaster
Core Member
Aug 04, 2021
In Fall Fundraiser 2021
We had our Casino Night in March, but the bulk of the donations were gathered a year earlier. Covid kept all of us from travel, visiting family & friends, and doing the fun activities as a Krewe. We really haven’t been able to go solicit businesses for contributions for almost 18 month. With our Halloween event coming up, as well as all the other crews having holiday balls, we need to get out and see if we can get donations and silent auction items now. I have printed out packets for those that want to help get donations, and will hand them out at our social at Roger/Kathys house on August 6. Depending on if you have any questions, I may follow it up with a brief zoom call the following week. Below are the files that I included in the packets, for those that can’t come to the social, you can print them out. I have 2 personal challenges to the Krewe! 1). Whichever Krewe members sells (referred) the most tickets to our All Hallows’ Eve Event, I will personally give them $50! Our tickets are sold online only this year, but when a person buys a ticket, they are asked which Krewe member referred them. This is how we can see who sold/referred the most! 2). Whichever Krewe member brings in the most money for table sponsors and/or Silent Auction items, I will personally give them $50! Tammy has the early lead, but I am sure others can get more! The following is a brief note talking about how we should solicit businesses, and what documents to use. Step 6 is a new item, and we will do this for all businesses, even those that turn us down. The following spreadsheet is who gave to us this past year. Contacts may have changed. We don’t want multiple people calling on the same business, so let me know in advance who you plan on calling, so that way I can see if anyone has already done so. I will post updates to the spreadsheet as I get them and put the updated version here! Tri Fold highlighting what we do, and who we have helped. Our assistance at Council On Aging and with the Riley family. Our assistance with the Gidden family. Donation Form that needs to be completed for EVERY business we call on. This gets put into our spreadsheet. If they donate, the info is used for the silent auction write up, as well as when we send the merchant acknowledgement of their donation, it serves as their tax receipt. Very important we get these documented. Krewe Charitable Organization Credentials
Need Help Getting Table Sponsors and Silent Auction Items! content media
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tsackmaster
Core Member
Jul 21, 2021
In Fall Fundraiser 2021
Please respond to this entry to let me know if you will help get tables and or items for silent auctions. I will host a brief meeting to make sure we work smart, and not have multiple krewe members calling on the same business, leverage any connections a krewe member may have within the business and document the results. Additionally, we want to try something new, we would like to give out a “Goody Bag” to everyone that comes to our event. The goody bag will contain coupons from every business we called on that want to have us help them advertise. The goal would be able to tell the people that paid $50 to come to our event, that they have $XXX dollars of discounts at local businesses. I know many people think this is tough, and selling, but it is really fun if you pair up with a couple of krewe members. You will know within the first minute if the business is going to support us or not. No real selling needed, just talk to them about what we do, who we help and if they can participate.
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tsackmaster
Core Member
Jul 10, 2021
In Fall Fundraiser 2021
This is the poster we will get printed up and give to you so you can start to sell tickets for our October 30, 2021 fall fundraiser. You can share the poster with friends and see if businesses will allow you to post it. On the poster, in the bottom right corner, is a QR code. Simply scan that with your phone, and you will be brought to the page to buy tickets. You can print out tickets that were bought, or just show it on your phone to enter the event. We will NOT have paper tickets this year, only electronic via EventBrite. This will keep people from losing tickets! You should keep this file of the poster on your phone, as you can show it to friends, and they can scan the code from your phone to buy tickets. We are limiting attendance to 250 people, so that means we all need to buy 1 ticket and sell 4 more for this to be a sellout. It should be a great time! More info on the event to follow! Link for EventBrite for our Fall Fundraiser: https://www.eventbrite.com/e/1st-annual-all-hallows-eve-charity-bash-tickets-156026289833
Poster with QR Code to Buy Tickets For Our 
Fall Fundraiser - October 30, 2021 At The Fountain Of Youth content media
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tsackmaster
Core Member
Feb 17, 2021
In Sponsors
Attached are documents you can use as you talk to businesses/individuals about our Krewe, what we do, and who we help. We are looking for any contribution, remember none is too small, and none is too large! If you feel you need help discussing this, please reach out to anyone listed in the first document who is a member of the Sponsorship committee! Also, please review the Master K13 Sponsor List spreadsheet below, as it shows what businesses were called upon, when, and by whom.
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tsackmaster
Core Member
Feb 11, 2021
In Fall Fundraiser 2021
Tammy Kelly has agreed to chair our Fall Fundraiser. Plans are still being formulated, but we put a hold on the Accord calendar for Saturday, October 30. Tammy is thinking about doing a ball. Location, food, music, invites, table sponsors, silent auction items, raffle prizes, advertising, etc. all need to be worked on. She must have a team to work with her to pull this off. Please sign up on this post to let her know if you want to be on this committee!
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tsackmaster
Core Member
Feb 11, 2021
In Casino Night 2020/21
As Kathy Allen announced on our Zoom meeting, Casino Night is now on for March 20, 2021. Due to Covid, we have been unable to raise money for sponsors, table sponsors, donations of cash/services or gift cards. We need a great deal of help to make this a fun and PROFITABLE event. The casino night team will need help setting up, managing stations during the event, and cleanup. Please contact Katby to let her know how you can help. It has been a year since we were able to raise money for the Krewe. We need silent auction items, raffle items, selling table sponsors and annual sponsors. Everyone needs to help! Below are some materials you can print off to explain what we do, and how we help families and individuals in need. I would be happy to help anyone if needed, just let me know! Tom Sackmaster, Tom@kreweofthe13.org, or 904-347-5241. Recent Charitable Activities Tri Fold K13 Charity Credentials Giddens Write Up 2019 K13 COA Writeup Krewe Sponsor Donation Form
Casino Night 2021!   March 20th. content media
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tsackmaster
Core Member
Jan 05, 2021
In Sponsors
This is the letter I sent out to anyone who gave us money in 2020, who provided us with an email address. Some of the attachments in the letter are not included below. We have received some positive feedback from this note. Happy Holidays and Thank You! We hope that you, your families, colleagues and businesses are staying safe and healthy during these very challenging times.  We also want to say “Thank You” for your donation this year to the Krewe of the 13!  Due to the COVID pandemic, almost all of our activities have come to a halt.  Our main fundraiser, our casino night, was to occur in March, then July, then August, and now hopefully next March.  We never held our fall fundraiser.  Several of you made donations of gift certificates or services that we will use for our silent auction or raffles.  We still have those and will use them at our casino night in March, 2021. One area that COVID did not stop was our continued commitment to help families in need.  We continue to support several families from years past, and were able to identify a few more that we helped this year!   We set up a scholarship memorial fund in honor of one of the members from our Krewe.  We are happy to inform you that your contributions allowed us to give our first scholarship to a single mother of two, Ms. Giddens.  She has been living paycheck to paycheck, and with government assistance for housing.   She is a hard worker and good mother that wanted a better life for her and her children.  To do that, she realized that she needed a better career.  We have provided her a complete scholarship to nursing school.  Our efforts were documented in both the Palm Coast and St. Augustine papers.   Please see these links for more details.    Palm Coast Observer  https://www.palmcoastobserver.com/photo-gallery/righting-the-ship-pirate-crew-aims-to-help-bunnell-mom-become-a-nurse   St. Augustine Historic City News   https://historiccity.com/2020/staugustine/news/local-pirate-krewe-helps-a-single-mother-to-attend-nursing-school-118410 Our second person we helped was Richard.  Richard is disabled retired truck driver of 42 years. He is an unmarried man, with no living family left.  He spent two solid years on the road working hard to pay off his house.  When he returned home, he realized the pump to his well stopped working, it actually collapsed.  Upon doing further research, the county will not allow him to drill a new well as he is too close to County utilities.  He has been living in his house for 2 years without water. Therefore he is left with one option, he has to connect to the county’s utilities.  On top of all of his water problems, he is two years behind on his property taxes.  Just as he was reaching his breaking point, Humana Health (his insurance provider) contacted him as part of their COVID 19 outreach program.  Humana then reached out to Flagler Health (one of our major sponsors) and together they are providing emergency meals and free transportation to his doctors’ appointments. Additionally, Humana is partnering with United Way, Saint Vincent de Paul, St. Johns Housing Partnership, and the Krewe of the 13 to help get him back on his feet once again.  As a team, these organizations provided funding and services to establish a budget he can pay his bills, property taxes and his new water bill.  The collaborative team paid his fees his water meter and connection, additional plumbing and sewer costs, his 2 years of back taxes, all totaling $7600, with the Krewe of the 13 paying almost half! Our third person/family we will help is still being identified.  In continuing with our mission of providing a hand up, not just a hand out, the Krewe has allocated funding to provide a scholarship to the police academy.  We have been working with the police academy to identify candidates that need financial assistance to go to the academy (people must get accepted and pay to attend the academy before they can be hired as a police officer).  This puts the financial burden on the individual before they can pursue a new career!  We hope to identify a person soon and we will let you know who the recipient is during our next update. Thank you again for your generosity and support of the Krewe of the 13!   You are the ones that have made all of this possible!  If you have any questions or suggestions, please feel free to contact me. Have a safe, healthy and happy Holiday! Tom Sackmaster Krewe of the 13 Sponsor & Fundraising Chair 904-347-5241 To see all the good things we are doing, wish to join, or if you wish to donate, please look at our website or FaceBook page! https://www.kreweofthe13.org/ https://www.facebook.com/search/top?q=krewe%20of%20the%2013%2C%20inc
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tsackmaster

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